Protorus Solutions Limited Data Privacy and Website Cookie Policy


At Protorus Solutions Limited we take your privacy very seriously and appreciate you have trusted us with your personal and commercial data.  The Protorus Solutions Limited Privacy Policy means that we respect any information that you provide us with.

Protorus Solutions Limited are data controllers of your personal data for the purposes of applicable data protection legislation.

In this Privacy Policy, references to you means the person whose personal information we collect, use and process. This includes anyone who interacts with us, including, for example, via our website at (the website).

1. What personal information is collected?

We may collect and process information about you including:

  • Your name

  • Your mobile telephone number

  • Your business email address

2. What other information is collected?

  • Business postal address (for some businesses this may also be a home address)

  • Business telephone number

  • Business website address

  • Details of your visit to the website and any transactions you carry out on the website

  • Any other business information voluntarily provided to us by you from time to time

This information will primarily be collected from you as voluntarily provided to us, e.g. through enquiries for MigLoo or other products, accepting a business card at a local networking event or we have connected on LinkedIn. But, we may also collect it from other sources where it is lawful to do so, including, but not limited to, organisations or individuals you have authorised to provide information on your behalf (e.g. customers, employees, creative agencies, website companies, or accountants).


Such information can also be combined with information from public sources, for example, your company website or social media account.

Information about your visit to our website is voluntarily provided through acceptance of our Cookie statement.

3. How is the information used?

Protorus Solutions Limited may use your personal information for the purposes of:

  • Marketing Protorus Solutions Limited products and services to you

  • Undertaking customer service surveys to ensure we continually improve our services to you

  • Helping us review, develop and improve the products and services we offer, for example through research, analysis and planning

  • Notifying you about changes to our products and services

  • Responding to queries from you

  • Responding to and addressing any claims made against us

  • Using cookies and traffic data as set out in the section below

  • To comply with laws or regulations applicable to Protorus Solutions Limited

  • Maintaining records for tax, compliance with laws and other corporate purposes


To provide you with the products and services described above, we hold copies of your personal information

  • In a suitably encrypted electronic format held in a cloud-based backup location

  • On password protected laptops, mobile phones and iPads.


If you contact us through the website, telephone or email you will be providing us with personal information about yourself, including your email address, name and contact details, volunteered by you.

If you are browsing our website, we will not collect any information which will identify you by name unless your IP address matches information already volunteered by you. If this information matches existing data records we will collect information about which pages were visited and whether you are using browsing our website using a mobile phone, tablet or PC. We collect information using cookies and/or traffic data which uses IP addresses or other numeric identifiers, which analyse navigation and use of the website (e.g. Google analytics)

More information on cookies use is set out in the section below.


4. Who is personal information shared with?

We have never shared, and will never share, your details with any other organisation or individual unless requested to do so to satisfy tax and other legal or regulatory requirements. We may, from time to time, disclose your personal information to third parties, including in the following circumstances:

  • We may pass personal information to external agencies and organisations, including the police and other law enforcement agencies, for the prevention and detection of fraud (including fraudulent transactions) and criminal activity. These external agencies may check the information we give them against public and private databases and may keep a record of such checks to use in future security checks.

  • We may pass personal information to our insurers in the event that a claim is made or could be made against us.

  • In the event that we sell or buy any business or assets, we may disclose personal information about customers to the prospective seller or buyer of such business or assets. However, this will be covered by a commercial confidentiality agreement.

  • If we, or substantially all of our assets are acquired by a third party, personal information held by us about customers will be one of the transferred assets.

  • We may pass your personal information to third parties in order to comply with any legal (including court orders) or contractual obligation (including any Public Sector Contracts), or other agreements we have with you or to protect Protorus Solutions Limited rights, property and safety or those of our customers, employees or other third parties

6. How is personal information processed?

We take reasonable steps to ensure that your personal information is adequately protected in accordance with the requirements of the UK data protection law.

Protorus Solutions Limited Cookie Policy


Like most websites Protorus Solutions Limited uses cookies. In order to deliver a personalised, responsive service and to improve the site, we remember and store information about how you use it. This is done using simple text files called 'cookies' which sit on your computer. These cookies are completely safe and secure and will never contain any sensitive information. They are only used by us and this data is never shared with any other organisation. You do not have to have cookies activated on your web browser to view this website.

7. How to update or amend personal information?

You can update or amend your personal information by emailing to us at:

8. What rights do you have?

You have certain rights under UK data protection legislation, including the option to:

  • Access your personal information

  • Rectify your personal information if it is inaccurate or incomplete

  • Erase your personal information and prevent further processing in specific circumstances and where there is no other lawful ground for continuing to retain and process that information. These include, for example:

    • Where the personal data is no longer necessary in relation to the purpose for which it was originally collected/processed

    • Where you withdraw consent

    • Where you object to us processing your personal information

  • Block or suppress processing of personal information. While we are entitled to store your personal information, we cannot further process it if you request it to be blocked

  • Move, transfer or port your personal information to another organisation; and

  • Object to the processing of your personal information:

    • If processing is based on legitimate interests or the performance of a task in the public interest/exercise of official authority

    • Processed for direct marketing

    • Processed for purposes of scientific/historical research and statistics


To request any of the above rights, please contact us at:

9. What choices do you have?

Protorus Solutions Limited may use your personal information to contact you in relation to our products and services.

You may change your marketing preferences at any time by emailing us at:

You can choose to stop receiving marketing emails from us by following the unsubscribe link contained in the footer of every email we send.

10. Protecting personal information

We use a variety of security technologies and procedures to help protect your personal information from unauthorised access and use.

We follow the best practices recommended by the information commissioner’s office and make every attempt to comply with the latest data protection legislation including the GDPR.

11. Updating our Privacy Policy

We may update this Privacy Policy from time to time. Any updates will take effect as soon as they are posted on our website.

12. Contact us

If you have any questions about our Privacy Policy, or you would like to change any of the preferences you have selected please email us at:

Last updated January 2019